Order before it's urgent

MaXXflow shows what needs ordering from requirements, stock, open orders and lead times. Manage suppliers and purchase orders, and receive goods against them.

Order from the plan, early enough that it isn't urgent

MaXXflow helps identify what needs to be ordered based on material requirements, current stock, open orders and lead times. Purchasing gets a clear basis for action instead of a stream of urgent requests.

The outcome is more disciplined purchasing: fewer urgent orders, better supplier follow-up and more confidence that materials will be there when production needs them.

Four things decide what to buy, and when

A single stock total doesn't tell a buyer enough. MaXXflow puts the four things that matter side by side.

What's required. Demand and BOMs become material requirements. Each product is set to be made or bought, so a requirement turns into a purchase only where it should.
What's in stock. What's available now, against what's already allocated to other jobs. The detail is on Inventory and warehouses.
What's already on order. What's expected from suppliers, and when.
How long it takes. Supplier lead times decide when an order has to be placed to arrive in time.

A cheap part can still stop a job. A part may be inexpensive and simple, but if it takes eight weeks to arrive, it can become a major production risk. MaXXflow uses lead times to show when action is needed and where delivery risk sits.

An open purchase order isn't a guarantee

An open purchase order shows what's on the way, but it doesn't always remove risk. The supplier may be delayed, the delivery may be partial, or the item may not arrive in time for production.

MaXXflow connects purchasing activity to material requirements and job readiness, and surfaces supplier delays. So a late line shows up against the work it affects, not just against the supplier, while there's still time to expedite, source an alternative or warn production.

A dashboard can show material shortages and purchasing priorities, and supplier timing and inbound supply issues, in one place. See Dashboards and reporting.

Suppliers, purchase orders and receipts in the same system

The day-to-day purchasing records sit alongside the plan, so what the plan expects and what actually arrives aren't kept in two places.

Vendor management. Supplier records hold purchase-order history and item and product mappings, with safeguards against deleting a vendor that's in use. The history is there when you need to check what you've bought and from whom.
Receiving against purchase orders. Goods are received against the order, including partial receipts. MaXXflow validates against duplicate or excess receipts and updates stock and purchase-order status, so the plan knows what's arrived and what's still outstanding.
Receipt by scan. Depending on the configured workflow, goods receipt can be a barcode or QR operation. See Barcode and QR scanning.

AI flags what to review. Your buyers decide.

MaXXflow's AI can highlight an item that looks likely to create a shortage, or suggest that replenishment should be reviewed. You can also ask, for example, "Where should we focus purchasing attention?"

It doesn't place purchase orders on its own. Supplier conditions, alternative stock and customer priority still need a person's judgment. More on how the AI works is in AI in MaXXflow.

Earlier visibility, not fewer supplier problems

MaXXflow can't make suppliers more reliable. What it changes is when you find out. Often the information behind a shortage existed somewhere: the lead time, the delayed purchase order, the BOM requirement, the low stock. Connecting it means the risk surfaces early enough to act.

The plan is only as good as the lead times in it. If supplier lead times aren't maintained, or don't reflect what suppliers actually deliver, the timing will be off.

Finance stays the system of record for bills and invoices. MaXXflow can post bill parameters to it through a scoped API integration. See Integrations.

How purchase orders are raised and approved in your business is worth walking through in a demonstration against your own process, rather than assumed.

Map your purchasing workflow before you compare systems

How does purchasing know what to order: from BOMs, reorder points, production requests or spreadsheets?
How are supplier delays tracked, and how are they communicated to planning and production?
Do receipts and stock movements happen in the system, or on paper to be entered later?
Are your supplier lead times maintained, and do they reflect actual supplier performance?